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Terms & Conditions

St Vincent de Paul Society Queensland Fundraising Terms and Conditions

These Fundraising Terms and Conditions outline the requirements of a ‘registered fundraiser’ connected with St Vincent de Paul Society Queensland (SVDPQ). They are not a substitute for your own legal advice and do not provide any legal cover to your event.

By registering for a SVDPQ campaign (the “fundraising activity”), as a registered fundraiser you agree to the Fundraising Terms and Conditions and any other terms and conditions published on the fundraising website. Note these Fundraising Terms and Conditions may be amended at any time, with any amended Fundraising Terms and Conditions to be reposted on the Community Fundraising website. Failure to conduct a fundraising activity in accordance with the Fundraising Terms and Conditions may result in your fundraising activity being de-registered by SVDPQ.

Event information

• If your activity is approved, SVDPQ will issue you with a “Letter of Authority”, giving you approval to fundraise via email
• Within three to five business days an employee from SVDPQ will contact you in regard to your fundraising activity.
• Once registered and approved, any fundraising activity shall be conducted in your name and is your sole responsibility as the ‘Registered Fundraiser.
• SVDPQ has the right to seek information regarding your campaign registration, fundraising activity, fundraising proceeds or records, for 6 years from the date of your fundraising activity.

• The registered fundraiser is responsible for ensuring that all fundraising activities complies with local, state, and federal laws and regulations, including the Charitable and Non-Profit Gaming Act 1999 (QLD). No responsibility will be taken by SVDPQ for matters involving national, state/territory or local council laws, or venue codes of conduct.
• Fundraisers are responsible for obtaining any necessary permits, permissions or licenses for their events or activities and follow the FIA’s fundraising code.

• A registered fundraiser must act with integrity and conduct themselves in a manner that reflects positively on SVDPQ. Misrepresentation of the charity or the nature of the fundraising activity is strictly prohibited.
• Because of the nature of SVDPQ, there are some events which cannot be endorsed or take place as registered fundraising activity, including:
• extreme sports such as parachuting, paragliding or bungy jumping;
• motor vehicle and motor bike racing and activities that involve marine racing unless the Fundraiser provides evidence of public liability insurance to cover themselves and their participants;
• gambling;
• tobacco;
• Any brand or activity that doesn’t align with our organisational values.
• Events which solicit financial support from ‘vulnerable persons’ as referred by the ACNC (see Charity fundraising and people in vulnerable circumstances | ACNC)
• Fundraising activity which involves approaches to the general public via door to door, street or telephone collections.
• If You, as the Registered Fundraiser, have any previous criminal convictions, You need to tell us about them when You register. Although any prior convictions won’t automatically prevent You from being able to organise an activity for us, they will be taken into account where relevant, for the purposes of accessing the suitability of the Event or Collection and yourself as the Registered Fundraiser. Failure to notify us of any previous criminal convictions may result in further investigation towards yourself and your fundraising activity or refusal for authority to fundraise on SVDPQ behalf.
• Organisations including community groups and schools registered to fundraise for SVDPQ are responsible for the safety and welfare of all children under the age of 18 years who are fundraising with that school or community group on behalf of SVDPQ. Those organisations must ensure that they provide the children with appropriate safety guidelines and make them aware of the safety requirements set out in these Terms and Conditions.
• If the registered fundraisers under 18 years of age you must:
  • Have the written permission of your parent or guardian
  • Be accompanied by a parent, guardian or responsible adult (i.e. teacher)

• All funds raised must be accurately accounted for and submitted to SVDPQ by 30 days of the event.
• Fundraisers must keep detailed records of all donations received and expenses incurred.
• SVDPQ the right to request a financial report of the fundraising activity.

• All funds raised must be used solely for the purposes stated in the fundraising activity description.
• Funds must not be used for any other purpose without prior written consent from SVDPQ and must comply with the Collections Act 1966.

• Fundraisers are responsible for covering their own expenses.
• Expense receipts must be retained and made available to SVDPQ upon request.

• All promotional materials, including flyers, posters, social media posts, and press releases, must be approved by SVDPQ prior to distribution.
• Fundraisers must not create or distribute any promotional materials that could harm the reputation of SVDPQ.
• The event or activity should not be named or branded as a “Vinnies QLD” or SVDPQ event. The organiser should name the activity themselves, with support being promoted with the text:
• ‘this event is proudly supporting SVDPQ or
• ‘funds raised will be donated to SVDPQ’.
• Any approved SVDPQ branded promotional materials or resources must be returned or destroyed within 21 days of your event.

7. Communication and Reporting

• Fundraisers must provide regular updates on the progress of the fundraising activity as requested by SVDPQ.
• Any significant issues, incidents or changes to the fundraising activity must be communicated to Community and Events Fundraising Coordinator immediately on communityfundraising@svdpqld.org.au or call 07 3010 1078.
• Permission must be sought before contacting the media. Discuss media opportunities with SVDPQ by contacting the Fundraising and Communications Team on communications@svdpqld.org.au or call: 0408 675 567.

• Fundraisers must comply with data protection and privacy laws and ensure the confidentiality and protection of donors' personal information. Fundraisers must be clear on the intent and use of collected information, and this must be made evident at the time of obtaining the information.
• If you don’t want your personal information collected you won’t be able to raise funds for SVDPQ online.

• Any fundraising activity must be organised with the safety and security of all participants in mind and fundraisers must take responsibility for the safety and security of others and themselves, including holding the required insurances such as public liability insurance.
• Fundraisers are responsible for ensuring the safety and well-being of participants and attendees.

• SVDPQ is not liable for any loss, damage, or injury (including without limitation any aggravation of an existing medical condition), arising during or from any fundraising activity.
• The registered fundraiser agrees to release SVDPQ  to the fullest extent permissible under law for all claims and demands of any kind associated with the event or activity and related outcomes, and indemnifies SVDPQ for all liability or costs that may arise in respect to any damage, loss or injury that occurs to any person in anyway associated the event or activity, including if caused by the organiser’s breach of these responsibilities or negligence.

• SVDPQ reserves the right to withdraw fundraising authority at any time on written notice and does not have to disclose a reason.
• Upon termination, fundraisers must cease all fundraising activities and submit any remaining funds and materials to SVDPQ.